Tel:- 01634 361677   

Email:- secretary@rainham-kenilworth-fc.co.uk   

    CONSTITUTION AND RULES

(Updated May 2008 – Cancels and replaces all previous versions)

1.         NAME

1.1              The Club shall be called Rainham Kenilworth Youth Football Club

incorporating Rainham Kenilworth Football Club, Rainham Kenilworth Boys Football Club and

Rainham Kenilworth Girls Football Club herein after referred to as the ‘Club’

2.         OBJECT

1.2              The object of the Club is to promote sportsmanship and an interest in all aspects of football

3.         AFFILIATION AND LEAGUE MEMBERSHIP

3.1        The Club shall be affiliated to the Kent County Football Association

Limited or any organization of similar aims and interests

3.2        The Club Football Teams shall play in any of the following Leagues as

            directed by the Management Committee

i)        boys teams in the Under 8 to Under 18 age groups inclusive  the Medway News Youth League

ii)       boys teams in the Under 8 to Under 11 age groups the  Maidstone Invicta Primary League

iii)     girls teams in the Under 10 to Under 16’s age groups the Kent Girls and Ladies League 

iv)     Senior teams  the Medway Messenger Sunday Football League

v)      Any other League that the Management Committee deems appropriate

Hereinafter the above shall be referred as ‘the league’

4.         MEMBERSHIP 

4.1        Club membership is compulsory for any person who wishes to play

football for one of the Club teams, but membership is not a guarantee for selection in a

team and therefore it is possible that a member may not actually play football for a Club

Team during the season

4.2        Club Training is compulsory

4.3        The Club shall keep a central record of Club Members

5.         SUSPENSION AND TERMINATION OF MEMBERSHIP

5.1       A manager has the power to suspend a player for any reason but membership can only

be terminated by a resolution of at least two thirds of the Management Committee. Termination

may occur for the following reasons:

ii)     consistent failure to report for matches or training sessions

       without prior explanation to the Team Manager

ii)     consistent failure to pay subscription fees 

vi)       offensive language or behavior on or off the football field

        which discredits the activities of the Club

6.         SUBSCRIPTIONS

The annual subscriptions will include a non-refundable signing on fee both subscriptions and

signing on fee to be approved each year at the Annual General Meeting and circulated to all members

7.         OFFICERS OF THE CLUB

7.1              The Officers of the Club will be the Chairman, Vice Chairman, Secretary, Treasurer

and Welfare Officer

7.2       The Officers of the Club will be required to complete a Criminal Records Bureau

Disclosure Application Form (CRB) so that the club can check their suitability to work with children

7.3       All Officers will be elected annually at the Annual General Meeting.

Nominations will be accepted by the Secretary one month prior to the Annual General Meeting

7.4       The Annual General Meeting shall have the power to elect a President

of the Club. The President must have served on the General Committee and shall be

elected for a period of one year. If a new President is elected the outgoing President will

automatically become an Honorary Life President of the Club 

8.         MANAGEMENT COMMITTEE

8.1              The Management Committee will consist of the following:

i)                    The Officers of the Club

ii)                   Assistant Secretary

iii)                 Social Secretary

iv)                 Manager’s Representative

v)                  Parents’ Representative

8.2              The Assistant Secretary and the Social Secretary will be elected at the Annual General Meeting.

Nominations will be accepted by the Secretary one month prior to the Annual General Meeting

8.3       The Manager’s Representative and the Parent’s Representative will be elected at a meeting

to be arranged by the New Management Committee

8.4       The Management Committee will have the power to decide all matters relative to the running

of the Club

8.5        The Secretary will report back on all matters to the General

            Committee at the next monthly meeting

8.6       The Management Committee quorum will be 5 which shall include at

            least two Officers of the Club

8.7       The Management Committee will meet once a month

8.8       The Members of the Management Committee will be required to complete a Criminal Records

            Bureau Disclosure Application Form (CRB) so that the club can check their suitability to work with

           children

8.9       All Business which requires a decision from the Management Committee should be presented

            to the Secretary at least seven days prior to the meeting

8.10     The Management Committee may co-opt persons onto the Committee

            for special advice as required

8.11     Any dispute which requires the interpretation of the Club Constitution

and Rules will be referred to the Management Committee and their decision will be binding

9.         DUTIES OF THE MANAGEMENT COMMITTEE  

9.1              The Chairman or Vice Chairman shall be responsible for

i)                    chairing all Meetings including Sub-Committees where necessary

ii)                   arranging all meetings

iii)                 a casting vote

iv)                 assuring the smooth management of the Club

9.2              The Secretary or Assistant Secretary shall be responsible for

i)                    attending to all correspondence on behalf of the Club’s Management and General

            Committees

ii)                   minuting all meetings including Sub-Committees where necessary

iii)                 ensuring that the Minute Book is available for inspection at the Annual General

            Meeting

9.3              The Treasurer

The Treasurer shall be responsible for

i)                    for the financial administration of the Club and keep Income and Expenditure

            Accounts which shall be available for inspection at a Management or General Committee

           Meeting

ii)                   keeping the Club’s monies in a Bank Current Account and for investing any surplus

            funds in an Interest Bearing Deposit Account. The signatures of any two Officers of the Club

           will be required for any withdrawals

iii)                 making payment for all purchases for amounts up to £1,000 without authorisation but

            for amounts in excess of £1,000 authorisation must be obtained from an Officer of the Club

            or the Management Committee

iv)                 showing accumulated funds as part of the financial statement

9.4              The Welfare Officer shall be responsible for

i)                    ensuring the wellbeing of children in a safe environment whilst engaged in any organised

             activity or under the jurisdiction of the Club

ii)                   reporting any cases of child abuse to the appropriate authorities and the Management

            Committee

iii)                 ensuring that all appropriate Club Personnel have under taken a CRB Disclosure and

            keeping a record of same

iv)                 arranging the attendance at the Football Association Safeguarding Children for Officers

            Managers Assistant Managers and Coaches and keeping a record of same

9.5        The Social Secretary shall be responsible for

i)                    arranging and organising a Social Committee whose responsibilities will be to arrange and

            organise all fund raising and social functions on the Club’s behalf at the request of the General

            Committee

ii)                   keeping the Treasurer informed of all Income and Expenditure

`           9.6       The Managers Representative shall be responsible for

i)                    representing fellow Managers at the Management Committee and producing an agenda

            of items that require decisions from the Management Committee

ii)                   holding and chairing periodic meetings with fellow Managers 

9.7       The Parents Representative shall be responsible for

i)                    making contact with each Team Parent Representative and representing the views and

           concerns of Parents to the Management Committee

10         TEAM MANAGERS AND PARENT REPRESENTATIVES

10.1          Nominations for Team Managers will be accepted by the Secretary

            one month prior to the Annual General Meeting

10.2           In the event of more than one candidate for the post of Manager

             being nominated the Officers of the Club will have the power to select

             the most suitable candidate bearing in mind the wishes of Team

            Members

 10.3          In the event of gross misconduct of a Manager, the Officers of the

Club have the power to either suspend  or terminate a Manager from the post                                                                                                                                                                                                                                                               .

10.4          The Management Committee will interview potential new Managers

and the Committee will discuss and explain the Club Constitution and Rules with that person

and they will then decide as to whether this person is suitable to be elected as a Team Manager

           10.5          Any Team selection or activity will be determined by the Team

Manager or person(s) appointed by the Management Committee and their decision will be final

10.6     Team Managers, Authorised Coaches and Trainers will be required to

            complete a Criminal Records Bureau Disclosure Application Form

            (CRB) so that the Club can check their suitability to work with children

10.7Team Managers, Authorised Coaches and Trainers will be required

complete the  Football Association  Child Protection Workshop either by attendance or by

completing the questionnaire     

10.8The Team Manager or his appointed representative shall ensure that

The Match Day Result Card is properly completed and that the result is telephoned to the

Club Fixture Secretary on the same day

10.9All Fines incurred by Managers as a result of a breach of the League

            Rules shall be paid by the Team Manager

           10.10   All Fines for misconduct that are imposed by The Kent County Football

                       Association which are incurred by Players, Officials, Managers,

                       Coaches, Spectators and any Other Persons whilst engaged or

Involved in Rainham Kenilworth Youth Football Club activities are to be paid by the said person

who has been charged under the Kent County Football Association Rules together with any

Fines imposed on the Club which have resulted from the misconduct 

10.11      Team Managers shall ensure that all Players have adequate

protection to the lower leg before allowing them to participate in Football Matches or Training

Sessions

10.12   Team Managers shall ensure that a First Aid Kit which is adequate to

deal with minor injuries shall be available at football matches and training sessions and that

a completed emergency medical treatment ‘consent form’ is obtained from the Parent or

Guardian of each player in the squad and that they are carried at all times in the event of

hospital treatment being required and the player’s parent or guardian is not in attendance

10.13   Team Managers shall keep a playing record of all players in their squad and submit a copy

            to the Secretary once a month

10.14   A Parent Representative will be selected by the Parents of each team and the Secretary

            advised of who the selected person is prior to the Annual General Meeting

11.       GENERAL COMMITTEE

11.1          The General Committee of the Club shall consist of:

i)                    The Management Committee

ii)                   Team Managers

iii)                 Parent Representatives

iv)                 Fixture Secretary

v)                  Kit Manager

vi)                 Associate Members

ALL OF WHOM HAVE THE POWER TO VOTE 

11.2          The Fixture Secretary will be elected at the Annual General Meeting and nominations will

be accepted by the Secretary one month prior to the Annual General Meeting. His responsibilities

shall be to advise Team Managers of their fixtures and arrange Home Venues

11.3          The Kit Manager will be appointed by the Management Committee and will be responsible for

i)                    ensuring that all Teams have the necessary kit and equipment to fulfill their match

            and training requirements

ii)                   ensuring that all Teams play in the Club Colours of Red Shirts with Black Shorts

            and Black Socks with Red Trim in all matches except in an Away Match when the Opponents

            play in similar colours when an alternative  change of colour Kit will be worn

iii)                 working closely with the Treasurer as regards expenditure

11.4          The General Committee will meet once a month during the football season at which each

            team must be represented unless prior permission is gained from the Secretary

11.5          The Secretary will report back from the Management Committee

11.6          Team Managers and Parent Representatives will report on items associated with their teams

11.7          Items of ‘Any Other Business’ must be with the Secretary in writing prior to the meeting

11.8          The Committee may co-opt persons onto the General Committee if required

11.9          No business may be conducted unless a quorum of 10 is present and includes at least two

            Officers of the Club

11.10      Any  Committee Member or Manager of a Team who does not attend a meeting on two

            consecutive occasions without reason shall be called before the Officers of the Club and/or Management

            Committee to explain their reasons and the Officers and/or Management Committee shall have the

            power to take any action deemed necessary  

12        PARENTS SUPPORTERS AND SPECTATORS

If a Parent Supporter or Spectator is found guilty of Abuse Physical Assault or of using Offensive

Language or Signs to Match Officials the Opponents Players Team Management Parents Supporters

and Spectators the Management Committee shall have the power to;

i)                    suspend the person from attending matches for a period of time or in extreme cases permanently

ii)                   exclude the person from attending or participating in any Club Activities

iii)                 terminate the Club Membership of their Son or Daughter who would also have their League

Registration cancelled

13        CLUB PROPERTY AND ASSETS

13.1     All Property and Assets of the Club shall be under the control of the

Management Committee who may appoint persons as necessary to act on their behalf

14.       CLUB ACTIVITIES

14.1     Club Members will be expected to support fund raising activities

organised by the Social Secretary

14.2     Club Members will be expected to be on their best behavior whilst

attending Club Functions or whilst representing the Club at other functions. Bad behavior

and language will not be tolerated and the Club Membership could be terminated

14.3     All activities arranged in the name of or in anyway on behalf of the Club must receive the prior

            authorisation of the Management Committee

15.       ANNUAL GENERAL MEETING

15.1     The Annual General Meeting will be held not later than 30 (thirty) days

            after the end of the playing season

15.2     Motions for consideration at the Annual General Meeting must be

notified in writing to the Secretary at least three weeks before the Annual General Meeting so

that they can be included in the agenda

15.3   Oral Reports will be given by the Officers of the Club

15.4   The  Agenda will be published at least one week before the meeting

            and must contain the following:

i)                    The Election of the Officers

ii)                   Election of the Fixture Secretary

iii)                 The Proposed Membership and Subscription Fees for the following year

iv)                 Any Special Motions notified

v)                  Any Other Business

16.       EXTRA ORDINARY GENERAL MEETING

16.1 These may called by the Management Committee the General Committee or by signed request of

         at least 10 Members their Parents or Guardians

16.2  Any such meeting must be held within four weeks of the request for

         the meeting

16.3  No other Business may be discussed at this meeting

 17.       INSURANCE

17.1     The Management Committee will arrange appropriate insurance cover

to protect the interests of the Club and it’s Members

17.2     Individuals may take out their own cover if they wish

18.       EQUALITY

18.1 The Club will abide by The Football Association Child Protection

         Policies and Procedures, Codes of Conduct and the Equal

        Opportunities and Anti Discrimination Policy

19.        DISSOLUTION

             19.1   A resolution to dissolve the Club shall only be proposed at a General

                       Meeting and shall be carried by a majority of at least three quarters of

                       the members present

19.2   The dissolution shall take effect from the date of the resolution and the  

          members of the Club Committee shall be responsible for the winding

          up of the assets and liabilities of the Club 

19.3  Any surplice assets remaining after the discharge of the debts and the

         liabilities of the Club shall be transferred to the Parent Association who

         shall determine how the assets shall be utilized for the benefit of the

          game. Alternatively such assets may be disposed of in such other

          manner as the Members of the Club with the consent of the Parent

          Association shall determine

20.       CONSTITUTION AND RULES

20.1     A copy of the  Constitution and Rules shall be given to each Team

Manager and Parent Representative whose responsibility it will be to advise the Team

Members where applicable

20.2     The Constitution may only be altered at the Annual General Meeting or an Extra Ordinary

             General Meeting

20.3     The Management Committee shall deal with any matters not governed

by the forgoing rules. The decision of which body will be final and

binding

20.4     A copy of the Constitution and Rules shall be posted on the Club Web Site